I finally decided to set up a blog for this - I think it will help us be way more organized (though the disorganization is definitely my fault) and might get us more publicity.
From the Beautiful tour on I will be posting what I usually send in emails here. To sign up, all you'll have to do is comment. The checklists will still be mailed but I will post the order (minus the email addresses) here to keep everyone organized.
Also, I have switched to a separate email specifically for the tours so if you have questions, email me at firstname.lastname@example.org.